Academic Affairs

Academics reside at the heart of the college experience. It is important that students become self-reliant in their pursuit of academic goals. The information in this section is designed to help students understand the expectations and pathways to successful completion of an LCC academic program.

Syllabi

Course syllabi are provided electronically via the online learning management system.  Course syllabi are official contracts between the student and instructor. If a student has a question regarding information contained on a syllabus, he/she should contact the instructor as soon as possible.

Evaluation/Assessment

Lamar Community College believes that the assessment of student learning helps to create a positive learning experience for students. The College assesses student learning at different points: when a student enrolls, as a student completes each course, and as a student prepares to graduate. Refer to the basic skills assessment section in the Getting Started  section in this catalog for more information on how Lamar Community College measures student skills prior to registration at LCC. See grades and grade reports and general student learning outcomes, for more information regarding the measurement of student success in LCC coursework.

Grades and Grade Reports

I-Incomplete

The “Incomplete” grade is a temporary grade and is designed for students who because of documented illness or circumstances beyond their control are unable to complete their course work within the semester. For more information on the process to request in incomplete, see Schedule Changes in this section.

P/A, P/B, P/C, F/D, F/F

These grades are awarded only for developmental courses. The P/A, P/B, and P/C indicate levels of satisfactory performance, while F/D and F/F indicate levels of unsatisfactory performance. These grades are not included in the GPA calculation. The courses with P/A-P/C grades count for attempted and earned credits. Courses assigned a F/D or F/F count for attempted credits but do not carry earned credits.

W-Withdrawal and AW-Administrative Withdrawal

A “Withdrawal” is noted when a student officially withdraws from a course. A student can officially withdraw online by accessing his/her Lope Access portal account or in the Student Services Center. In extreme circumstances, a student can request an administrative withdrawal from an Administrator.   “Administrative withdrawal” is assigned when a college administrator withdraws the student.  These courses are not calculated in hours completed or GPA.

A withdrawal can only be processed during the first 80 percent of the course. The class will still appear on a student’s transcript with a “W,” however, a “W” will not affect credit or cumulative GPA. An instructor is required to provide the last date of attendance for each student who has been assigned a grade of “W.” The course counts in attempted hours. Students who do not officially withdraw by the deadline date will be assigned a grade by the instructor.  A “W” cannot be submitted by a faculty member as a final grade. 

The College may initiate withdrawal in instances, including death, veteran non-attendance, or disciplinary action, or if the student does not meet the specific prerequisite(s). For more, see Schedule Changes later in this section.

Last Date of Attendance

An instructor is required to provide the last date of attendance for each student who receives an “I,” “F,” “W,” “AW,” or “U/F” grade. Additional information is listed under Schedule Changes in this section.

AU-Audit

By auditing a course, a student may participate in course activities but does not receive a formal transcript grade. Students must indicate intent to audit a course at registration or by the census date listed in the course schedule. Audited courses are not eligible for College Opportunity Fund stipends. Students are responsible for the full in-state or out-of-state tuition. In addition, audited courses do not meet the credit hour requirements for financial aid or veteran benefits and may not be applied to certificates or degrees.

Repeat Field

The Repeat Field on the transcript is marked I-Include in hours and GPA calculation, E-Exclude from earned hours and GPA calculation, or A-Exclude from earned hours but count in GPA calculation.

Change of Grade

Final grades entered online or with Student Services are unalterable unless a Grade Change Form is completed and signed by the instructor. It is the responsibility of the student to request a grade change from the instructor. This procedure must be completed within the semester immediately following the term in which the omission or error occurred.

Final Grade Appeals

The authority for establishing course requirements, competencies, and outcomes, as well as for assessing (grading) student work is vested in the faculty; therefore, the College’s philosophy is that instructors are best positioned to make qualitative evaluations of student work. When a student believes there are inequities or procedural errors in assignment of the final course grades, including grading penalties resulting from academic dishonesty, the student may initiate the following appeal procedure:

1. Student meets with instructor to appeal the grade.

     Grade appeals are not:

• a single assignment or lab dispute;
• a midterm or exam grade;
• differences in judgment or opinion concerning academic performance;
• claims made months or years after a course has ended;

     The burden of proof for any appeal rests on the student to demonstrate that one or more of the following occurred:

• The grading decision was made on some basis other than academic performance and other than as a penalty for academic misconduct.
• The grading decision was based upon standards unreasonably different from those which were applied to other students in the same course and section.
• The grading decision was based on an unreasonable departure from previously articulated standards.

2. If not resolved above, the student meets with his/her academic advisor. The advisor attempts to resolve the issue with the faculty member and communicates back with the student.

3. If not resolved above, the student meets with the appropriate dean to discuss and resolve the dispute.

4. If the student feels that the issue has not been satisfactorily resolved, he/she may submit a written appeal explaining the dispute, relevant facts, and supporting documentation to the appropriate dean.

5. The instructor, academic advisor, and dean meet to make a decision within ten working days of the submission.

6. The decision is communicated to the student within five working days.

7. The student may appeal the committee’s decision to the Vice President of Academic Services who will render the final decision within 30 days.

The formal procedure must be started within 30 calendar days after the last day of the course. The Grade Appeal Process officially begins on the date the “Academic Appeal” is received.

Lamar Community College Student Learning Outcomes

LCC equips students to intellectually and ethically compete for professional and academic advancement in an ever-changing world. The learning outcomes described below represent the essential components that work together to produce the desired academic result of college coursework. LCC utilizes aspects of the Association of American Colleges and Universities LEAP Essential Learning outcomes - https://www.aacu.org/leap/essential-learning-outcomes. It is expected that every LCC graduate will achieve these outcomes.

Active Thinking

• Reasoning
• Creativity
• Analysis
• Problem Solving

Communication

• Written
• Oral
• Interpersonal

Professionalism

• Reliability & Conscientiousness
• Focus & Follow Through
• Goal Setting
• Civility & Respect
• Ethical Behavior
• Technological Literacy

Social Connectedness & Engaged Citizenship

• Involvement in Campus Life
• Serving & Supporting Others
• Leadership
• Global Awareness

LCC Academic Honesty Philosophy

Lamar Community College strives to provide an environment reflective of our Core Values. Academic honesty is interconnected with our core values of integrity and respect. We steadfastly adhere to high moral principles, honesty, and professional standards; we foster the same values in our students. We believe that the intellectual development that occurs in a college setting is the product of each student developing their own original thoughts and creating original materials. As such LCC values Academic honesty as a cornerstone of our institution.

Academic honesty is “a set of values and skills that promote personal integrity and good practice in teaching, learning and assessment.” ¹ Acting with honesty in our academic work demonstrates respect for our faculty and fellow students. By performing all academic work through the values of honesty and respect, we create a community of trust that fosters a learning environment that equips LCC students to intellectually and ethically compete for professional and academic advancement in an ever-changing world. They help build a sense of self-confidence and are key to building trust within relationships.² Academic honesty includes but is not limited to performing all academic work without plagiarism, cheating, lying, tampering, stealing, giving or receiving unauthorized assistance from any other person, or using any source of information that is not common knowledge without properly acknowledging the source.³ Academic work includes but is not limited to scholarly work and research conducted by faculty, students and staff. When a student is accused of a violation of this policy the faculty member completes an Academic Honesty Form and submits it to the Academic Dean. After the form is submitted to the Dean, the student can appeal the accusation in writing to the Dean. The form remains on file with the Academic Dean and can be used to determine further disciplinary action.

Academic Misconduct

The College does not tolerate any form of academic misconduct. Even one misconduct infraction can destroy an exemplary reputation that has taken years to build.⁴ Academic misconduct includes, but is not limited to, plagiarism, cheating, fabrication, and knowingly or recklessly encouraging or making possible any act of plagiarism, cheating, or fabrication.

Plagiarism is the act of appropriating another person’s written, artistic, or musical composition, or portions thereof, or ideas, language, or symbols, and then conveying material as the product of one’s own mind, without giving credit to the originator. Use of any AI-generated material without prior instructor approval constitutes plagiarism. 

In written work, direct quotations, statements which are the result of paraphrasing or summarizing the work of another, and other information which is not considered common knowledge must be cited or acknowledged. Quotation marks or a proper form of identification shall be used to indicate all direct quotations.

Cheating is the act of using or attempting to use, in examination or other academic work, material, information, or study aids which are not permitted by the instructor. Cheating includes, but is not limited to, using books, notes, calculators, copying from or conversing with others during an examination (unless such external aids are permitted by the instructor); or having one person do research, write papers, or take examinations for another person. The submission of large portions of the same work as part of the academic work for more than one course can be considered cheating unless such submission is permitted by the instructor.

Fabrication is the invention of material or its source and using either as an authority in academic work. Fabrication includes, but is not limited to, inventing the data for a scientific experiment; inventing the title and author of a publication in order to use the invented publication as a source; or knowingly attributing material to an incorrect source. See program specific handbook for more information.

An act of Academic Misconduct will be processed according to the Academic Misconduct procedure, Student Disciplinary Procedure, Board Policy (BP) 4-30; System President’s Procedure (SP) 4-31a.

Copyright infringement is the act of exercising, without permission or legal authority, one or more of the exclusive rights granted to the copyright owner under section 106 of the Copyright Act (Title 17 of the United States Code). These rights include the right to reproduce or distribute a copyrighted work. In the filesharing context, downloading or uploading substantial parts of a copyrighted work without authority constitutes an infringement. Penalties for copyright infringement include civil and criminal penalties. In general, anyone found liable for civil copyright infringement may be ordered to pay either actual damages or “statutory” damages affixed at not less than $750 and not more than $30,000 per work infringed. For “willful” infringement, a court may award up to $150,000 per work infringed. A court can, in its discretion, also assess costs and attorneys’ fees. For details, see Title 17, United States Code, Sections 504, 505. Willful copyright infringement can also result in criminal penalties, including imprisonment of up to five years and fines of up to $250,000 per offense. For more information, please see the website of the U.S. Copyright Office here. 

¹ adapted from https://www.ibo.org/contentassets/71f2f66b529f48a8a61223070887373a/academic-honesty.-principles-into-practice—celina-garza.pdf

² adapted from University of Berkeley Department of Astronomy Statement of Integrity. http://astro.berkeley.edu/prospective-students/integrity-statement

³ adapted from https://ovpi.uga.edu/sites/default/files/uga-academc-honesty-policy-may-07.pdf

⁴ Statement adapted from University of Montana College of Business Academic Honesty Statement https://www.business.umt.edu/ethics/academic-honesty.php

Process for Academic Misconduct

When a student engages in some form of academic misconduct, a faculty member has the autonomy to address the incident directly and immediately. The faculty member will impose sanctions as consistent with those outlined in his/her syllabus or institutional standards. These sanctions may include any or all of the following:

1. a zero or an “F” on the work in question;
2. a zero or an “F” for the course;
3. other academic penalties as outlined in the instructor’s course requirements and expectations

Upon a determination of academic misconduct, the faculty member will fill out an Academic Dishonesty Form and submit it the Academic Dean.  Any instance of Academic Dishonesty in an LCC course, whether on-campus or Concurrent Enrollment, must be reported, via a formal Academic Dishonesty form, to the college’s Academic Dean.  The Academic Dean may decide to impose additional sanctions and may notify other LCC employees about the misconduct, as necessary.

1. The faculty member will address the specific charge with the student by meeting with the student to discuss the charge, present the evidence, and hear the student’s explanation.
2. If the faculty member determines that the student has committed academic misconduct, the faculty member will inform the student of the consequences of the misconduct and the sanctions the faculty member will impose consistent with those outlined in his/her syllabus or institutional standards. Students who are judged to have engaged in some form of academic misconduct will be subject to any or all of the following:
   • a zero or an “F” on the work in question;
   • a zero or an “F” for the course;
   • other academic penalties as outlined in the instructor’s course requirements and expectations.
3. The faculty member will fill out an Academic Dishonesty Form and submit it to the Academic Dean. Any instance of Academic Dishonesty in an LCC course, whether on-campus or Concurrent Enrollment, must be reported, via a formal Academic Dishonesty form, to the college’s Academic Dean.
4. If a second instance occurs, the Academic Dean will meet with the student to discuss the misconduct and make a determination of any additional sanctions. The Dean will inform the student in writing that this infraction and resulting sanctions will be filed in the Office of the Vice President of Academic and Student Services and will remain a part of the student’s permanent record.
5. The Academic Dean will communicate with appropriate LCC employees about the misconduct to provide additional resources and support to students for prevention of further infractions. Appropriate employees may include, but are not limited to: academic advisors; athletic coaches; college counselors; college navigators; concurrent enrollment high school principals and/or counselors; the Director of Library and Learning Support Services; the Resident Life Director; and student club advisors.
6. After a documented third offense, additional events are subject to the Student Disciplinary Procedure as noted in the Student Handbook. Multiple, recurring or otherwise egregious incidents may result in suspension or expulsion. Students wishing to appeal penalties resulting from the above should follow the Student Disciplinary Appeal process.

Academic Year

The Lamar Community College academic year is based on a semester system beginning with the summer semester (April/May through July/August), continuing with the fall semester (August through December), and ending with spring semester (January through April/May). See the Welcome  section for the current academic calendar.

Academic Load

Recommended full-time course load is 15 to 18 credit hours per semester. Students enrolled in Career and Technical Education programs are exempt from the 18-credit limit; however, they cannot take more than 20 credits per semester without approval of Administration. The maximum course load for concurrent enrollment students is 15 credits per semester. The appropriate vice president, dean or an advisor may require a student to reduce his/her semester course load.

Academic Progress

Satisfactory academic progress for full-time students is defined as the successful completion of at least 12 credits per term with a minimum GPA of 2.0. In order to graduate in four semesters a student must complete 15 credits, excluding developmental courses, per semester.

Semester Academic Honors

LCC provides an opportunity for students to be recognized with Academic Honors on a semester-by-semester basis. Students must complete a minimum of 12 college-level credits during the semester to be eligible for this recognition (excludes developmental). The College has three recognized Academic Honors: President’s List, Vice President’s List and Dean’s List.  Students who qualify will receive a notation for that semester on their official transcripts. Students who receive a grade of F, I or U will be ineligible for Academic Honors. These lists are published after the end of the regularly scheduled fall and spring semesters based on the information available at that time. (Academic Honors are not awarded for summer semester.) 

President’s List - GPA of 4.0

Vice President’s List - GPA of 3.75-3.99

Dean’s List - GPA of 3.5-3.74

Academic Standing

Academic Standing describes a student’s successful progression with respect to maintaining progress toward their degree or certificate program. Academic Standing applies to all students who have completed 9 or more credits at a CCCS College. Academic Standing shall be applied consistently and uniformly within each College.  Colleges will determine Academic Standing following the posting of the majority of term grades for each semester, and academic standing may be recalculated based on late or adjusted grades. For students who have completed fewer than 9 credit hours, the College will monitor satisfactory academic progress through an Academic Alert process. These students are not subject to Academic Standing.

Academic Standing values include the following:

• “Initial Standing” - Student has completed fewer than 9 cumulative credit hours with a cumulative GPA greater than or equal to 2.00 for all classes completed.
• “Academic Alert” - Student has completed fewer than 9 cumulative credits with a cumulative GPA less than 2.00 for all classes completed.
• “Good Standing” - Student has completed at least 9 cumulative credit hours and has a cumulative GPA greater than or equal to 2.00 for all classes completed.
• “Performance Support” - Student has completed at least 9 cumulative credit hours and has a cumulative GPA less than 2.00 for all classes completed. This value was previously referred to as “Academic Probation.”
  • By the conclusion of the Performance Support term, the student must raise their cumulative GPA to at least 2.00. If this condition is met, the student returns to Good Standing. Otherwise, the student will be Performance Improving or on Academic Suspension as outlined below.
• “Returning Support” - Student is returning from Academic Suspension.
  • By the conclusion of the Returning Support term, the student must raise their cumulative GPA to at least 2.00. If this condition is met, the student returns to Good Standing. Otherwise, the student will be Performance Improving or on Academic Suspension as outlined below.
• “Performance Improving” - If a student on Performance Support or Returning Support earns a term GPA of at least 2.00 for all classes completed during the term but fails to raise their cumulative GPA to at least 2.00 for all classes completed, the student will be allowed to attend the next term as Performance Improving. This value was previously referred to as “Probation Continuing.”
  • As long as the student continues earning a term GPA of at least 2.00 during each term, they will be permitted to continue attending. The student will remain on Performance Improving until the cumulative GPA is at least 2.00, at which time they will return to Good Standing.
  • If the student does not earn a term GPA of at least 2.00 while on Performance Improving, they will be placed on Academic Suspension.
• “Academic Suspension” - If a student on Performance Support, Returning Support or Performance Improving earns a term GPA of less than 2.00 for all classes completed during the term, the student will be suspended and will not be allowed to enroll at the College issuing the suspension for the next term unless an appeal is approved. The student may be dropped from all registered courses for an upcoming term at the College based on the College’s procedures.

Academic Suspension

All academic suspensions are for one term only. If a student who has served a suspension wishes to return, the student will be allowed to re-enroll only after meeting with an academic advisor. The student will be placed on Returning Support for their return semester. Students suspended from one College are not suspended from other Colleges within the System.

Appeals Process:
Students placed on Academic Suspension will be notified of their status and given the opportunity to appeal. Students must appeal their suspension based on procedures developed by the College issuing the suspension in order to continue enrolling at that College. Each College’s appeal process should incorporate an element where the student demonstrates what has changed and why they will perform better in the future. Appeal consideration will be based on statements and documentation as submitted by the student. College processes for approving or denying appeals must be based upon objective factors.

If the College approves an appeal, appeals for subsequent Academic Suspensions should address why the student was unsuccessful on the prior appeal, and what additional measures have been taken to ensure success.

If the student’s suspension appeal is approved, the student will be placed on Performance Support.

If the student’s suspension appeal is not approved, the student may be dropped from all courses registered for in upcoming terms at the College, based on the College’s procedures.

Academic Renewal

In order to help CCCS students achieve success, returning students may request a one-time academic renewal from a CCCS College where up to 30 credit hours of poor academic performance may be excluded from their GPA calculation. The following procedures apply to applications for academic renewal:

• Students must wait a minimum of two academic years from the last term being considered for academic renewal.
• Students must be enrolled and have completed at least 6 hours with a 2.00 term GPA to be awarded academic renewal. For a Reverse Transfer Degree only, the student may fulfill this requirement by demonstrating enrollment in at least 6 credit hours with a 2.00 term GPA during the last semester of attendance at the four-year institution.
• A maximum of 30 credit hours can be excluded from the GPA.
• Grades approved for academic renewal remain on the transcript but are excluded from the GPA calculations.
• Academic renewal applies to D and F grades only.
• Students can only apply for academic renewal once, and if awarded, it is not reversible.

Notwithstanding the above procedures, a CCCS College may automatically grant academic renewal for students through the statewide Colorado Reverse Transfer Program if the student’s four-year institution data shows they have been successfully progressing, and granting academic renewal will result in the awarding of an Associate’s degree.

• NOTE: Federal and state financial aid eligibility rules require all attempted credits be included when determining the length of time to completion. Therefore, coursework excluded as part of the Academic Renewal is included when calculating financial aid eligibility. 

  The Academic Renewal policy recognizes that a student’s ability to succeed academically changes over time as life situations and maturity levels change. If approved, an Academic Renewal is recorded as a permanent change to the student’s Lamar Community College academic record. A student seeking an Academic Renewal must complete the Academic Renewal petition form and attach a detailed letter explaining the rationale for the petition, reflection on previous periods of matriculation, and the reasons why the student believes he or she is now prepared for success at LCC. Requests are reviewed by the Academic Dean and are not automatically granted. When an Academic Renewal is granted, the following conditions apply:

  Academic renewal is granted only once and is not reversible;

  There must be at least two academic years between when the coursework was completed and re-enrollment in LCC;

  The student transcript will reflect the entire academic record and no classes will be deleted or removed; an Academic Renewal notation also appears on the transcript. Only courses subsequent to the renewal are included in credits earned toward degree completion and GPA calculations;

  After returning, the student successfully completes at least six (6) semester college level credits with a 2.0 minimum GPA.  All courses must be with a “C” grade or better. After enrolling in a second successive semester, a student may apply for Academic Renewal;

  Up to 30 credits of courses prior to the renewal are excluded from credit and GPA calculations;

  In terms of academic and financial aid status, a student granted a renewal has the same rights and privileges as new or returning students in good academic standing; academic renewal will not change Satisfactory Progress for Financial Aid eligibility and previous grades are subject to interpretation by specific Financial Aid Policy;

  and

  Students applying for Academic Renewal are responsible for investigating the potential impact on transfer admission, VA, and other agencies and organizations. Other institutions receiving an LCC transcript for transfer of academic courses are not bound by this policy and may choose to calculate student’s transfer GPA to include all grades, even those excluded under this policy.

Class Attendance

Students are expected to attend all sessions for courses in which they enroll. When circumstances make regular attendance impossible, students should report such absences to the instructor as soon as possible and make up assignments as required. If students do not attend any class sessions between the start of the course and the census (drop) date, they may be identified as a “no-show” by the instructor and dropped from the course. Online students should be aware that if they do not log in to online classes prior to the census date, they may be reported as “no-shows” as well. It is the student’s responsibility to drop courses one does not attend; the College reserves the right to drop documented “no-show” students. Being dropped as a no-show student can have significant negative consequences for students on financial aid and/or veterans’ benefits.

LCC Administrators may drop or withdraw students for other documented reasons. 

Attendance in an online course is defined as accessing the course and completing at least one academic activity. What constitutes an online academic activity may vary from course to course, based on the uniqueness of each course. 

Instructors must inform students of their specific attendance policies verbally and/or on syllabi; it is the student’s duty to know an instructor’s attendance policy. If a student misses numerous classes, he/she may be advised to withdraw from a course. The instructor also has the option of setting guidelines for how attendance may affect a student’s grade. Participation in College-sponsored activities or other excused absence does not relieve students from making up work missed as required by the instructor. 

Schedule Changes

Add/Drop Policy

Students may add or drop courses online, or in person by contacting the Student Services Center. Any attempted schedule changes that cannot be completed online must be done in person through the Student Services Center. The Drop/Add form is available in the Student Service Center. It is the responsibility of the student to complete the form, secure all required signatures, notify the advisor of the change, and return the form to the Student Services Center. No drop or add is official until the completed form is returned and recorded. The effective date for the Drop/Add is the date the completed form is received by Student Services.

Adding/Dropping Courses

Students are financially and academically responsible for all courses for which they have registered until the student formally drops or withdraws from the course. Notifying an instructor or advisor is not sufficient to drop or withdraw; the student must follow the formal drop or withdrawal process through Student Services. Failure to complete the formal drop/withdrawal process, even for courses never attended, is likely to result in an “F” grade and the student incurring the cost of the course.

Adds

Students may add open classes during the first week of the term without approval. After the first week, class adds require instructor approval with instructor’s initial on the add form. No class adds are permitted after the census date.

Drops

Students may drop a class at any time prior to the census date. Drops made before census date result in no financial or academic liability for the class.

Incompletes

The “incomplete” grade is a temporary grade and is designed for students who, because of extraordinary circumstances are unable to complete their coursework within the semester but have completed a majority of coursework (defined as at least 75% of all course assignments and tests) with a grade C or better.

The student is responsible to initiate a request for an “incomplete” grade; forms are available from the Student Services Center.

Incomplete grades which are not converted to a letter grade by the instructor after one subsequent semester (not including summer semester) revert to an “F” grade.

Last Date of Attendance

An instructor is required to provide the last date of attendance for each student who is awarded an “I,” “F,” or “U/F” grade. In addition, if a withdrawal grade of “AW” or “W” is listed as a final grade, then the last date of attendance is also required to be furnished by the instructor.

Official Withdrawals

After the census date, up to the withdrawal date (80% of course completion) students may officially withdraw from a course(s). A student can officially withdraw online by accessing his/her portal account (Lope Access) or at the Student Services Center.  In extreme circumstances, a student can request an administrative withdrawal from an Administrator.  A withdrawal results in no academic grade (a W” is noted on the student’s record). Students withdrawing from a course after the census date are obligated to pay the full cost of the course. Students withdrawing from courses after the census date are obligated to pay the full course tuition & fees.

Administrative Withdrawals

Certain programs may have clearly stated attendance and other standards that could result in a student being administratively withdrawn from course(s) by the Vice President of Academic and Student Services. Other administrative withdrawals are granted only under exceptional circumstances such as the following:

1. The student is unable to take the necessary steps to withdraw (i.e., physically unable to complete the process) or;
2. The student has violated college policy.

Change in Instructor Post Census Date Options

Should the instructor of record need to be changed after the census date, the student must decide within one calendar week post announcement to exercise one of the following options:

1. Remain in the course with the new instructor under an updated syllabus.
2. Drop the course and receive a W.
3. Drop the course and receive a W with a tuition credit to enroll in the same course in a different section of the current term or the next term offered on campus.

Option 1 is applied should there be no response from the student.

Withdrawal for Emergency/Military Activation

Military and emergency management personnel who are unable to complete a course due to a call to active status under a state or national emergency have a choice either to withdraw from courses(s) without a grade or receive an incomplete with an opportunity to complete the coursework at a later time. Documentation of official TDY assignment is required and must be approved by the Vice President of Academic and Student Services.

Repeated Courses

All college-level courses may be repeated. Each registration for the course and each grade received is listed on the transcript. On the transcript a notation follows the course indicating that the course was repeated and designating whether the course is included in the GPA. The highest grade is used in the GPA calculation. All credit hours earned for initial and repeated courses are deducted from a student’s remaining COF stipend eligible hours.

In the event that the same grade is earned two or more times for a repeated course, the most recent instance of the duplicate grade will be included in the term and cumulative GPA.  All other recent instance of the duplicate grade will be excluded from the term and cumulative GPA.

“Repeated” courses may be applied only one time to a certificate or degree, except for variable credit courses and designated courses that may be repeated for professional or personal development. LCC reserves the right to designate courses that may be “repeated” within program requirements.

Developmental courses are eligible to be repeated with prior approval from the Dean of Academics. All developmental courses appear on transcripts.

Directed Study

A directed study course is specifically designed for a student who, due to extraordinary circumstances, is unable to attend regularly scheduled class meetings of a required course. The directed study is appropriate only under special circumstances (e.g., the student needs the course for graduation and the course is not being offered during the student’s final semester; or the student has special needs that prevent attendance in a regularly scheduled class). If the course the student wants to take is offered as a regular class, an online course or other distance learning method, then the student is advised to take the course in one of these alternative delivery modes rather than request directed study.

Prior to beginning a directed study course, a student must complete and have an approved directed study contract specifying the work needed to meet course requirements. The directed study contract requires approval signatures from the student’s advisor and the appropriate dean. The student and directed study instructor determine meeting times to monitor and discuss the student’s progress. See tuition and fees section for more information regarding cost.

Course Delivery Options

Lamar Community College understands that students have different learning styles and lifestyle demands. It offers students several options for taking courses through LCC. Options include:

1. Classroom-based courses These include most courses offered on the LCC campus, taught in traditional classrooms, technology-enriched classrooms and labs, and science/nursing labs.
2. Web-enhanced courses Courses use the Internet in the class, but do not substitute any face-to-face time with Web content. Web content includes course evaluations, tests, and assignments.
3. Hybrid courses Courses substitute some face-to-face contact time with Web content.  A hybrid course will have a maximum of 66% of the contact hours for the course delivered online.
4. Online courses Online classes do not have any face-to-face contact time; all work and interaction take place online. This includes LCC Online and CCCOnline, CCCS’s online learning option. While LCC Online courses are taught by on-campus and adjunct instructors, CCCOnline courses are taught by instructors throughout the United States.
5. Live-remote courses offered live to students at remote locations. These courses include the Distance Learning courses established in cooperation with Southeastern-member BOCES schools as well as courses taught on campus that allow remote access to students not located in the classroom at LCC. 

Prior Learning Assessment

Prior Learning Assessment (PLA) is non-college or experience-based learning that has been attained outside the sponsorship of accredited postsecondary education institutions.  PLA includes learning acquired from work and life experiences; correspondence and extension courses; individual study and reading; civic, community and volunteer work; and participation in informal courses, in-service training sponsored by associations, business, government, and industry or successful completion of Colorado Department of Corrections approved CTE certificate programs.      

• PLA Credit is not awarded for experience, but rather for college level learning which entails knowledge, skills, and competencies that students have obtained as a result of their prior learning experiences.
• Once a student has been admitted to the College and has chosen a program of study, the student becomes eligible for PLA Credit.
• Academic credit will be awarded only for those courses directly applicable to the student’s declared program as outlined in college publications.
• A student may use PLA Credit to fulfill any degree, certificate, or graduation requirement, but a mandatory 25% of credit must be earned at the College that will confer the degree or certificate.
• All work assessed for PLA Credit must meet or exceed “C” level work. Minimum cut-off scores on standardized tests are set at “C” level work.
• PLA Credit will be assessed by faculty subject matter experts as determined by the College.
• Please see the PLA Credit Cost Matrix box below for the fees for PLA.  
• PLA cannot be used to meet residency credit requirements of certificate or degree programs.
• LCC does not guarantee transfer of credit for Prior Learning outside the Colorado Community College System.
• All work assessed for PLA must meet or exceed “C” level work.  Minimum cut-off scores on standardized tests are set at “C” level work.

Methods for Awarding Credit for Prior Learning

There are five methods available for awarding PLA: standardized tests, institutional challenge examinations, portfolios, published guides, and successful completion of a CCCS-approved Colorado Department of Corrections (CTE) certificate program.

To apply for PLA Credit, please contact your Academic Advisor or the Dean of Academic Services.

Standardized Testing

Lamar Community College offers credit for achievement and knowledge gained outside the traditional classroom through standardized tests such as College Level Examination Program (CLEP); both general and subject examinations; the Advanced Placement Program (APP) and International Baccalaureate (IB) programs; DSST Exams (formerly known as DANTES exams); UExcel Exams (formerly known as Excelsior College Examinations); and other nationally recognized industry testing, training, licensing or certification programs. The College charges no fees for credits awarded; however, the student incurs cost associated with administering a national standardized test. For information, contact Learning Support Services @ 719.336.1528.

Challenge Exam

Institutionally approved examinations such as objective tests; essays; and oral, hands-on or simulated demonstrations will be used to evaluate the competency of students in specific courses listed in the College catalog.  Examinations are the equivalent of the comprehensive final examination for the courses challenged and are available at the option of and with approval of the appropriate dean. 

A student who believes that he/she possesses competencies for a required course prior to registering may request a “challenge” of the course from the appropriate dean. The challenge exam form is available from the Student Services Center.

Portfolios

Currently enrolled students at Lamar Community College can earn credit for experiential learning through presentation of a portfolio. The portfolio is not merely a study of accumulated knowledge but rather an examination of learned life experiences discussed in essays and presented through publicly verifiable documentation. Faculty in the appropriate program area evaluate the portfolio and award credit commensurate with learning.  For more information and/or portfolio guidelines, contact the Academic Dean.

Development of Portfolio

Upon request from a student, Lamar Community College (LCC) will provide a course, workshop, or orientation session designed to assist students in identifying, describing, and documenting skills and knowledge gained through prior learning experiences. LCC will also provide, upon request, more detailed information regarding the required format of the portfolio. When developing their portfolios, students must address each of the evaluative criteria delineated below:

• The learning must be demonstrable and verifiable;
• The learning content must have both theoretical and applied components;
• The learning must be college level;
• The learning must be currently applicable to the student’s certificate or degree requirements; and
• The learning must be equivalent to the competencies of a specific course or courses.

Evaluation of Portfolio

• Evaluation of the portfolio will be conducted by subject matter expert(s), designated by the System or LCC.
• The portfolio work must be evaluated as “C” level or above and contain evidence of proficiency in the competencies in the course(s), in order to award academic credit.
• The evaluator should be prepared to produce documentation to defend the evaluation, including rubrics and notes. No partial credit will be awarded.
• The student may appeal the evaluation decision according to the appeal process outlined in the CCCS PLA Credit Manual. Colleges are responsible for developing the process and publicizing information to students.

Published Guides

The System accepts credit recommendations for both military and industry evaluated training programs and credentials from the following local and nationally recognized entities.

• Educational Experience in the Armed Services as documented on the Joint Services Transcript (JST): The credit recommendations of the American Council on Education (ACE), as published in The Guide to the Evaluation of Educational Experiences in the Armed Services, will be used to evaluate military training and learning experiences.
• ACE Workforce Training as documented on the ACE Transcript: National Guide to College Credit for Workforce Training.
• Workforce and other Non-Accredited Training as documented on The National College Credit Recommendations Service (NCCRS) transcript. In the event of conflicting credit recommendations between the ACE and NCCRS organizations for the same training or credential, the ACE recommendations will take precedence.
• Faculty Evaluated Local Industry and Workplace Training: Individual colleges may use information obtained through their own prior learning assessment evaluations for local industry and training programs. As appropriate, these evaluations should be shared with other colleges to support students moving around the state.

Military or Business/Industry Training Credit

Formal military and/or business/industry training may qualify for credit. Military credit is based on submission of a Joint Services Transcript (JST), Defense Language Proficiency Test (DLPT), SMART (Navy and Marine Corps), AARTS (Army) or Community College of the Air Force transcript, or through a service record evaluation using American Council on Education Guidelines.

Business/Industry training credit is also awarded based on an evaluation using the appropriate American Council on Education guidelines, and the National College Credit Recommendations Service (NCCRS) transcript. The college may use information obtained through their own prior learning assessment evaluations for local industry and training programs. The College does not charge fees for credits awarded under this policy. For more information, contact the Academic Dean. 

Transfer of Credit

• Within the System: PLA Credit must be accepted for transfer amongst all colleges, provided that the credits apply to a degree or certificate program at the institution the student is entering.
• To State Colleges and Universities: Transfer guides and articulation agreements shall include information on the transfer of PLA Credit as stipulated in the Colorado Commission on Higher Education (CCHE) Policy and General Procedures for Transfer.

CCCS-Approved Colorado Department of Corrections CTE Certificates

A student who completes coursework at a Colorado Department of Corrections facility may transfer any career and technical post-secondary course credits with a grade of “C” or better earned while enrolled in the approved program.  These eligible career/technical credits may be applied to the requirements of a program. These eligible career/technical credits may be applied to the requirements of a program leading to a certificate or to an Associate of Applied Science or an Associate of General Studies degree at a Colorado Community College System college.  Transfer is limited to CTE coursework. Post-Secondary credits accepted in transfer from the Colorado Department of Corrections must come from a State Board for Community Colleges and Occupational Education (SBCCOE) approved CTE certificate program and be instructed by CCCS credentialed faculty. An annual review of Department of Correction Programs will be completed by the CCCS Chief Academic Officer/Provost or her/his designee.

Alternative Credit

If a student has stopped out of college, the Alternative Credit Project™ (ACP) provides a pool of online courses that Lamar Community College will accept towards a degree (up to 75% or 45 ACP credits). See LCC’s Alternative Credit Project web page about how this works for LCC students.

Extended Programs

Lamar Community College makes its educational resources available to citizens throughout Southeastern Colorado through on-campus classes and outreach programs in Prowers, Baca, Kiowa, and Cheyenne Counties. These classes serve the educational needs of individuals who are unable to devote themselves to full-time study. Services can include courses for professional upgrading or re-training, avocational courses, and evening/weekend associate degree programs on and off campus. Also included are special interest non-credit courses, special programs, conferences or workshops, and co-sponsorship of community activities.

Customized Training

Employers may choose to help their organization succeed by upgrading their employees’ skill set. The College can organize a short course or a group of courses in virtually any subject to meet organizational needs. Individuals, businesses, industry, social, and cultural groups have requested many training modules while the College has initiated others. The College is available to develop programs in cooperation with other educational institutions, businesses, government, health agencies, and organizations within the community.

Concurrent Enrollment/ASCENT

These courses enable high school students to receive concurrent high school and college-level credit. The primary purpose is to deliver a quality college experience to high performing high school students. Courses challenge the student in rigorous college level coursework. To be eligible, students must be enrolled in high school (9-12th grade). Specific placement tests are required for admission to some college courses.  More information is available through the Concurrent Enrollment Coordinator at 719.336.1514.

A “fifth-year” program, ASCENT allows high school students to continue an additional year after twelfth grade as both a high school and LCC student. Students must be pre-approved by school district administration, and other conditions apply. Contact the Concurrent Enrollment Coordinator at 719.336.1514 to determine if ASCENT is best for an individual student.

Transfer

Each student has a degree of flexibility in planning a program of study at Lamar Community College. Important considerations in planning are the student’s educational and career objectives. A student who changes programs of study may take longer to graduate or may transfer with a loss of credit.

Students who intend to earn a baccalaureate degree should plan coursework to meet the requirements of the Associate of Arts (A.A.), Associate of Science (A.S.), or certain Associate of General Studies (A.G.S.) degrees. Following the program degree plan ensures observation of general education requirements and enough elective credits to fulfill the 60 credit hours required for these degrees. Students may include determination of an area of emphasis, but do not need an emphasis area in order to earn an A.A. or A.S. It is important that students work with their academic advisors and the Transfer Coordinator.

The Colorado Community College System (CCCS) has adopted a set of guidelines to define the conditions under which a student can expect to graduate with an Associate of Arts or an Associate of Science degree in two calendar years. The Academic Advising Center at each individual CCCS community college can provide additional information. At LCC, students can acquire this information at the MAP Center, Student Services Office or from their Academic Advisor.

CCCS colleges guarantee that a student is able to complete all coursework necessary to earn an A.A. or an A.S. degree from a specific CCCS college in 60 credit hours and in 24 months.

Students must satisfy all the conditions described below to be eligible for this guarantee:

1. Enroll at the same community college for at least four consecutive semesters, excluding summer.
2. Register within one week of the beginning of registration for each semester.
3. Have completed required remedial coursework before beginning the count of two years to degree completion.
4. Enroll in and pass (with a “C” or better in each course) an average of 15 credit hours in coursework that applies to the A.A./A.S. in four consecutive semesters.
5. Obtain a recommended plan of study for the A.A. or A.S. degree, signed by the student and community college advisor, prior to registration for the second semester, and according to the requirements of the students’ community college.
6. Follow the signed plan of study.
7. Continue with the same degree (A.A. or A.S.) from entrance to graduation.
8. Retain documentation demonstrating that above requirements were satisfied (advising records, transcripts, etc.).

Articulations

In an effort to expand options and opportunities for our students, LCC has entered into articulation agreements with four-year colleges and universities for various programs. The course requirements for these articulations are specific to the institution to which the student would transfer their Associate of Art or Associate of Science degree. Below is a list of current articulation agreements. These agreements allow students to take their first two years of study at Lamar Community College and transfer all courses in order to pursue their bachelor’s degree at a four-year institution in Colorado and beyond. Please see your academic advisor or the transfer coordinator for additional agreements, as well as details and further information.

Graduation and Commencement

Graduation requirements

Students planning to graduate are required to meet all requirements for their degree or certificate. Students must complete an “Intent to Graduate” form and file it with the Student Services Center during the semester prior to anticipated graduation. Candidates for graduation must fulfill these requirements:

1. Submit Intent to Graduate form by October 1 for spring completion, March 1 for summer completion, or April 1 for fall completion.
2. Achieve minimum number of semester credit hours of satisfactory completion necessary to meet the curriculum requirements for the student’s program of study.
3. Earn a minimum of a 2.0 cumulative grade point average for all work attempted.
4. Students must earn a grade of C or better for all course applied toward the award of any Associate of Arts or Associate of Science degrees.  Students matriculated prior to 2012-2013 and continuously enrolled may still be able to apply a grade of D toward their program if the program allowed it per the catalog for the year in which they matriculated. 
5. For students transferring from another institution, earn 15 credit hours or more toward a degree while in attendance at LCC.  For certificates, at least 25% of credits earned must be completed at LCC.*
6. Upon completion of a degree, students may be awarded an additional new degree after successfully completing 15 different applicable credits at LCC.
7. If a student is unable to complete the requirements for a certificate or associate degree by the graduation date noted on the approved Intent to Graduate form, then the student must submit a new Intent to Graduate form with a revised graduation date listed.
8. The catalog in use during a student’s first enrollment in the college is normally used in determining completion of degree or certificate requirements.  The effective catalog may, however, be no more than six (6) years old at the time of graduation.  A student may elect to meet the requirements of any subsequent catalog published during the six-year period including the current year.  A student who has a break in college enrollment of three consecutive semesters or more, including summer semester, must meet the program requirements of the catalog in use at the time of readmission. 

*In order to complete the requirements for an LCC degree or certificate, a student must earn 25% or more of the required credit hours (minimum of 15 credit hours for a degree) at LCC. Transferred credits must be documented by an official transcript that shows grades of “C” or better for those credits. A College may consider an appeal to award a degree or certificate to a student transferring from another CCCS College and who has not completed 25% of their credits in residence. In order to approve the appeal, the College must be able to explain and justify its decision. Two or more CCCS Colleges may enter into a Memorandum of Understanding (MOU) that would allow students to complete a degree or certificate without satisfying the 25% credits in residence requirement. The MOU must be signed by each participating College, shared with the Vice Chancellor for Academic and Student Affairs, and provided to the Higher Learning Commission.

A student who is within 12 credits of successful degree completion at the time of spring commencement and plans to complete those credits at LCC during the summer semester, may be eligible to participate in commencement exercises.

Online courses with registrations through LCC are included in LCC residency hours.

The College reserves the right to substitute courses for those no longer offered, to modify course content at any time, to approve the substitution of one course for another in any program or degree, or to waive any course prerequisite.

A $35.00 non-refundable graduation fee is assessed to a student’s account in the semester a student submits an “intent to graduate” form to LCC Student Services Center.  Students are encouraged to participate in graduation activities, including walking in commencement, upon completion of their degree or certificate programs. 

Students graduating with multiple degrees and/or certificates will only be assessed the $35 fee once per two consecutive academic years.

Candidates for graduation from LCC may expect to receive confirmation of their graduation status six to eight weeks after the end of the term. During that time, fulfillment of graduation requirements is verified and posted to transcripts, and diplomas are mailed. There is a $25.00 charge for replacement diplomas.

Commencement

A formal graduation ceremony is held once a year at the conclusion of spring semester. Candidates for graduation include both certificate and degree-seeking students. For graduation information contact the Student Services Center.

Graduation Honors

Graduation honors recognize outstanding academic achievement throughout a student’s academic career at LCC. Honors are awarded to students who complete the requirements for an associate degree and earn a 3.5 or better cumulative grade point average. Only college level courses completed at LCC are included in the GPA calculation. Individual colleges may choose to designate a minimum number of credits to be earned in residence at the college to be eligible for graduation honors. The three levels of recognition are defined as follows and are posted on the student’s transcript.